B
UD
GET
IN
G10
1
1. Work with SPS
Pre-Award to
prepare a budget.
Sponsored Program
Pre-Award Services will assure
that the budget is fully costed
and sponsor guidelines have
been met.
Pre-Award also will assure
that proper salaries, fringe
rates, F&A rates and the like
are used.
Visit www.purdue.edu/
business/sps/ preaward/
contact/ index.html to see
which Pre-Award group
services your area.
6. Don’t bu
CUL.
Capacity
(CUL) is also k
Time Equivale
ally, a full tim
100% CUL.
Teaching
proposals, ad
or working on
would not be
of the time sp
project unless
dedicated res
3. Prepare the budget
justification.
Review and follow sponsor
guidelines with SPS to avoid
issues that could a;ect successful submission and potential
awards.
This is your opportunity to
explain why all budgeted items
are necessary.
Keep in mind which
expenses may be charged to a
sponsored programs
cost center. Pre-Award has
compiled a list of typical
expenses: www.purdue.edu/
business/sps/doc/budget_
check_list.docx
4. Keep in mind that a
budget is not “just a
budget.”
A budget also is the uni-
versity’s best faith estimate on
the costs it would take to com-
plete the work.
The proposed budget also
signi;cantly impacts funding
decisions.
If the budget is too high,
the sponsor could say they do
not have the funds to support
the project even though
the science is what they are
looking for.
If the funding
agency believes the
budget is not su;-
cient enough to
complete the work
proposed, it may
also reject the
proposal.
2. Pre-Award will
ensure these require-
ments are met:
Speci;c sponsor require-
ments, such as the National
Institutes for Health’s salary
cap
Department require-
ments, such as budgeting
graduate students at speci;c
rates.
University requirements,
such as summer salaries for AY
(academic year) appoint-
ments.
5. Document
notable circum-
stances.
The salaries of administrative and clerical sta;,
for example, should
normally be treated as
indirect (F&A) costs
and should not be
direct-charged in
most cases. In order to
direct-charge these
costs, the following
conditions must be met:
>> Services are integral to a
project or activity.
>> A person is speci;cally
identi;ed with the project
or activity.
>> The cost is explicitly
budgeted or has prior
written approval.
>> Costs are not also recov-
ered as indirect.
